How many rooms does CAGC reserve?
Carolinas AGC always reserves the maximum number of rooms the hotel allows for our members. In fact, after the hotel block is sold out, we do our best to negotiate for more rooms. Depending on the hotel, we are often able to negotiate a few more rooms that we then distribute to those on the waitlist. From a business standpoint, there are only so many rooms that the hotels will give to us at a discounted rate because they can sell the remaining rooms at much higher rates.
Why do CAGC hotel room blocks sell out so quickly?
CAGC publicizes our events weeks in advance to give everyone a fair chance to get a hotel room. Registration details for our upcoming Annual Meetings are promoted in our emails and Weekly NewsBreak that comes out every Wednesday, on our social media channels, and at our events. For our 103rd Annual Convention next year in St. Thomas, we began heavily publicizing the registration details on our website/in emails and at our events weeks ago. It also should be noted that in the last few years, we think our record-setting CAGC Winter Convention and our Summer Summit & Expo have become the premier annual events for people to attend from the commercial construction industry in the Carolinas. The growing attendance at these events, support that point.
How far in advance do plans begin for these large-scale events?
In order to get the maximum number of rooms that the hotels will give us, at the best rates we can get for our members, and to ensure we have ample time to get all the details perfect for each event, we book locations for our Annual Events at least three years in advance. Because events must be booked so far in advance in order to be so successful, we must rely on decisions made with the best information available at that time. Booking hotels closer to the date of our actual event would cause problems with dates, higher prices, fewer rooms, and more.